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BORROW, RENEW AND RETURN LIBRARY MATERIALS

FBAUP’s Library has three reading rooms with open shelves organized by subject, following the Universal Decimal Classification (CDU). Each subject corresponds to a color.

BORROW PHYSICAL ITEMS

Loan Service is available to the academic community (students, teachers, staff and  alumni).

How to borrow a document:

1. Search the library catalog for the book you need;
2. Get the book location (call number) and look for it on the shelf (follow the stacks for better orientation);
3. Go to the Circulation Desk and present your student card (Your University ID card is also your Library card);
4. You will receive a confirmation loan message in your institutional email.

LOAN PERIODS

User status	Nº of books	Nº of days
UNDERGRADUATE	3 books	3 days
MASTER DEGREE	5 books	7 days
PHD DEGREE	10 books	30 days

WHAT CAN’T BE BORROWED

1. Reference works (dictionaries, encyclopaedias, etc.);
2. Audiovisual material (DVDs, videos);
3. Documents tagged with a red strip;
4. Rare Books Collections and Ancient Periodicals;
5. Magazines prior to 2016.

RENEWALS

You can renew your items in person at the Circulation Desk or online, accessing your personal area.

From the Library website:

Click on “renewals and reservations”;

Select “Fine Arts” Institution.

Enter your SIGARRA login (email) and password. You will have access to your loans and will be able to renew and reserve books online.

From SIGARRA:

Enter your personal area. In the “OPTIONS” menu click “User / Library Catalog”. In your profile you can check the number of items loaned, loan history, reservation requests and fines applied, if you failed to return the items within the deadline.

In doubt please refer to the authentication instructions available on the Library page at: https://sdi.fba.up.pt.

You may renew items up to 5 times, except for PHD students who may renew up to 3 times.

Notice that, after using all five or three (depending on user status), renewal possibilities, users must return the documents, and if needed requested them again after 24 hours.

Beware that Items must be renewed  before or on due date.  (WITHIN THE LIBRARY OPENING HOURS – 9:00 am  to 8:00 pm; ONLINE RENEWALS –  9:00 am  to 8:00 pm).

The Library does not carry out RENEWALS RECEIVED BY E-MAIL OR PHONE, regardless of the argument presented.

You cannot renew a loan if you have reached the maximum number of renewals possible; if the item has been reserved; or if you didn’t renew it within the deadline.

RESERVATIONS

If the book you need is out on loan, you can request it in person at the Circulation Desk or online.

Requested and recalled books

If a book you have on loan is in demand, it will no longer be possible to renew it.  The item in demand must be returned.

RETURNS AND OVERDUE ITEMS AND FINES

All items should be returned by the due date in person at the Circulation Desk no later than 8:00 pm. From this time onwards a penalty fee of € 0.60 per item per day will be applied for each publication withheld.

Before the loan term expires, the Library will send you a courtesy email reminding you of the returning date.

Penalty fees are paid at the Circulation Desk exclusively by Debit / Credit Card  or in cash at the Treasury Office.

If you have unpaid penalty fees , you won’t be able to borrow any more items until the total amount in debt has been paid. 

Remember that you lose the right to loan items:

If you have items with overdue dates;

If you have unpaid late return penalty fees;

If you do not return the documents as they were delivered to you.

STOLEN BOOKS

Stolen books should be reported to the Librarian (ibarroso@fba.up.pt). If a police report or crime number is submitted to the librarian, the Library will waive the administrative fees regarding late returns.  The replacement cost of the book will still need to be paid.

LOST BOOKS

If you have lost an item, the loss must be reported as soon as possible to the staff at the Circulation Desk or by email to sdi@fba.up.pt. 

Lost items can be a serious inconvenience to the academic community and it is imperative that they are replaced promptly.

Library staff will search for a suitable replacement for the lost item and contact you once this has been found. The lost item will need to be replaced before you can loan books again. You can pay online or by cash at the Treasury Office.

You are also obliged to reimburse the Library for damaged returned books.

SELF-SERVICE COPYING

Prints and scans within the Library are done by patrons using the self-service photocopy machine in compliance with copyright laws.

It is expressly forbidden to print or photocopy an entire book.

Make sure your University ID card is active; If not, go to the IT Office to activate it.

To charge your card with money, access your personal page. In the Personal Options menu, select “Photocopies”. In the Options menu, click on “Generate Reference”; choose the amount; click on “Generate Reference”.

The payment can be made either through ATM or at the Treasury Office.

Note: VAT is subtracted at 23%.

Books with a red strip cannot be photocopied.

Responsibility for reproducing documents rests solely with patrons, and the Library is not responsible for any infractions of the Copyright Law. The printing service operates on a self-service basis and is available to any user registered on FBAUP’s SIGARRA, with attending status (for students) or active (teaching and staff).

INTERLIBRARY LOAN

The EIB Loan follows the same rules as regular loan.

Requests can be made at the Circulation Desk, or sent by email to sdi@fba.up.pt, for documents from other Institutions. All FBAUP students can request documents from other UP Faculties for free, according to their loan regulations.

FBAUP’s Library will only request items from other libraries with status “Cannot be loaned “; all documents with status “On Shelf” are directly requested by the patron at the Library where the item is.

Documents from non-UP libraries have delivery costs that will be paid by the patron.

DISTRIBUTION OF THE PRINTED COLLECTION

CIRCULATION DESK

Borrow and Loan Services. New Arrivals. Magazines. Artist Books and Electronic Documents.

INDIVIDUAL STUDY ROOM

Generalities. Reference Works. Dictionaries. Encyclopaedias. A/Z Artists. Folk Art. Crafts.Tapestry. Decorative Arts. Stained Glass. Artistic Furniture. Painting. Engraving. Photography. Methodology and Scientific Works. Electronic Art. Art and New Technologies.

GENERAL STUDY ROOM

Art Theory and Criticism. Art History. Public Art. Feminist Art. Urbanism. Landscaping. Architecture. Sculpture. Numismatics. Ceramics (Pottery, Stoneware). Drawing. Graphic Design. Illustration. Typography. Music. Cinema. Theatre. Independent Production Catalogs.

FIRST FLOOR

Architect Manuel Nunes de Almeida Private Library.

Academic Theses and Dissertations. Museums. Museology. Museum Catalogs. Philosophy. Psychology. Social Sciences. Natural Sciences. Applied Sciences. Literature. Geography. Biography. History.

BIBLIOGRAPHIC SEARCH

Use the computer in the reading room to search the bibliographic catalog.

Access: https://catalogo.up.pt;

Select the Fine Arts catalog; use the indexes available (author, title, subject, etc.); once you have obtained the search results, click on the call number to view the book’s location on the shelf.

THE BIBLIOGRAPHIC CATALOG IS FREE AND YOU CAN ACCESS IT FROM ANYWHERE

Feel free to request for help at the Circulation Desk

ONLINE DATABASES

UP provides a number of online databases where you can read and / or download peer-reviewed scientific articles. Access is by WIFI; Virtual Private Network (VPN) connection if you are searching from home; and by IP (Internet Protocol) if you are searching from an existing computer on Campus (PS 43, 3rd Floor South Pavilion).

See the Library page for available electronic resources

(https://sdi.fba.up.pt/biblioteca/recursos-eletronicos)

ACCESS TO ONLINE COLLECTIONS

Inside Campus:

WIFI (Eduroam) and IP (Internet Protocol)

user: <login to SIGARRA>@<institution>.up.pt |

example: up123456789@fba.up.pt

password: <same as SIGARRA>

Outside Campus:

VPN (Virtual Private Network)

Read the installation instructions at the following address: https://sdi.fba.up.pt/faqs/acesso-vpn/

If you need expert support to use the Library’s electronic or printed resources, please send an email to the Librarian: Isabel Barroso at: ibarroso@fba.up.pt.

TRAINING COURSES AND USER SUPPORT

The Library annually promotes Training Courses for students in the 1st, 2nd and 3rd cycle, in the areas of bibliographic references, use of bibliographic reference management software (EndNote) and databases research. See the training courses available at: https://sdi.fba.up.pt. All courses are free and taught in Portuguese. Those who wish to take part in these courses must have B1 skills in Portuguese. 

LIBRARY ETIQUETTE: THE DOS AND THE DON’TS

1. Use a low level voice, work quitely and do not disturb other patrons;
2. Do not smoke, eat or drink;
3. The Library is an individual study area. When working in pairs or in group lower your voice and be considerate of other patrons;
4. The use of portable computers and mobile devices is allowed in the Library provided that they are silenced;
5. Library staff can stop any activity in the Library which they consider harmful to the safety, well-being, or security of patrons or Library staff or to the preservation of the Collections;
6. Keep track of your belongings.

NOTICES FROM THE LIBRARY

As a courtesy, the Library will routinely send email notices to borrowers about recalled items, due dates, overdue items, fines, and lost items.

Borrowers are responsible for keeping track of due dates and returning Library materials on time whether or not they receive such notices and are responsible for paying any fines or fees incurred as a result of failing to do so.

The Library uses the institutional email address on SIGARRA to send notices. All Library users are responsible for keeping their contact information current.

Don’t forget to return your books before you leave.

Have a great semester!